Privilege logs and other reports about produced and pre-produced documents can be created via the export tool in Everlaw. Let’s run through two examples:
1. Run a search to find the pre-production documents of a production set. Use the ‘Produced’ search term to pull up produced documents, then check the ‘Original Docs” box to get the pre-production counterparts. You can also add in the ‘Coded’ search term to restrict the set to only those documents that have privilege codes applied. Click ‘Begin Review’ to open the results table.
2. Using the export feature, create a csv report with “Codes” and other fields you desire.
You can open this file in excel and look at the ‘Codes’ column to see which privilege codes, if any, were applied to the documents.
You might want to simultaneously see information about both produced and pre-produced documents. This can also be accomplished through the export feature.
1. Run a search using the produced search term. You can pull back either the produced or pre-produced (“original”) documents. Click “Begin Review” to go to the results table.
2. Group the results table by versions. This will group the produced and pre-produced documents such that they are next to each other on the table.
3. Create a csv export with the ‘Begin Bates’, ‘End Bates’, and ‘Produced From’ fields, along with other fields you are interested in. The ‘Produced From’ field can be found in the metadata section, and will provide the original control number for the pre-production counterpart of a produced document (which is the same as the ‘Begin Bates’ of the pre-produced document) . This makes it very easy to cross-reference documents.
The grouping also means that the export will be structured in such a way that a produced document and its pre-production counterpart will always be on the row right above or below each other.
Now you have the building blocks within Excel to customize your report as you see fit. Add in columns for specific notes or comments, as needed.