Foreign Language Search and Translation

 

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If a document has foreign text, you may translate that text to English in the review window.

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How do I turn on translation and search for languages?

Case administrators are able to turn on the translation tool by doing the following:

  • Go to the settings page, accessible through the gear icon in the upper right of the navigation bar
  • Select “General”
  • Select “Language Tools” on the sidebar.

By default, machine translation is disabled. To toggle it on, click on the button that says “Disabled” under “Machine Translation.” It will say “Enabled” and turn blue once it is on.

 

Everlaw uses Google’s enterprise translation API for generating translations. Google does not permanently store any data in relation to its enterprise translation services. For more about Google’s data confidentiality policies, please go to their FAQ, and scroll down to the “Data Confidentiality” section.

In order to search for non-English languages, type the name of one of the 53 supported languages into the bar underneath “Expected Languages.” This will populate the “Language” search term with your expected languages and allow the system to search for documents in those languages.

Everlaw's translation search capability performs best with documents that contain long sections of contiguous text that are in the same language. For example, if you have a document that is nearly completely in English with a handful of Spanish words interspersed throughout, the system will have a more difficult time picking up on the non-English content than if the document had entire paragraphs in Spanish.

 

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How many languages does Everlaw support? 

Everlaw supports 53 languages, listed below:

 

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How do I search for foreign text?

You can use the search query builder to find foreign language documents.  Drag-and-drop or click the search term “Language” into the query builder.  If you click the blank field, a dropdown list of languages will appear.  These are the languages that your case admin indicates are part of the dataset. Clicking the Primary checkbox returns documents where the language specified in the search is the language with the highest percentage of text on that document. 

To search for two languages, drag-and-drop or click the “Language” search term twice to create two queries. There is no maximum to the number of languages you can search, but keep in mind that Everlaw will only index the top three language results per document. If a document contains large sections in English, Chinese, and Korean, but only a few words in Japanese, it may not appear among search results if you search for documents in Japanese. 

You can customize your results table to see a document’s percentage of foreign language text.  On the right-hand side, click the green plus sign, and select the “Languages” category.  Click “Okay” to include this column in your results table.  You can now see each document’s percentage breakdown of the languages you searched for.  For example, if you searched for “English” and “French”, the breakdown might show 90% English and 5% French.  The remaining 5% is another language(s).

 

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How do I translate a document?

You can translate a document in the review window.  If foreign text is detected within a document, and if that language is included as an expected language, a "Languages" tab will appear under the text view. Clicking the tab will take you to the language panel.

The top of the language panel will display the languages found within the document, as well as a number corresponding to the discrete passages containing the respective language. Click the left and right arrows to outline a given foreign-language passage in the document in bold. Clicking "Auto Translate" will replace all of the detected foreign text with an English translation. To translate back to the original text, click the "Auto Translate" button again. You can also highlight a portion of the document by clicking and dragging with your mouse, and the English translation will appear in the "...or select text to translate" box. 

Even if the "Languages" tab does not appear because there was no expected foreign language, you can still translate a document.  In the text view, click on the "translate text" icon in the toolbar.  You can then select any portion of text and receive instant translation. 

 

For information on translation ingestion, please refer to Translation Ingestion Workflow and Best Practices

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