Multi-Factor Authentication (MFA)

What is multifactor authentication?

Everlaw’s multifactor authentication increases the security of your account by requiring a second form of authentication - access to your email or mobile device - when logging in. This can prevent unauthorized access to your account by individuals who may steal or guess your password.

When multifactor authentication is turned on and a user tries to log in, they will receive a message that looks like the below:


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Turning on multifactor authentication

If you're a Project Administrator, you can choose whether or not to enable multifactor authentication for a project. This requires all users on the project to go through the additional authentication step when they log out and back in. To enable multifactor authentication project-wide, navigate to the General tab in Project Settings. Within Multifactor Authentication, click the toggle to enable it. If the toggle is green, then multifactor authentication is turned on. 

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Enabling or disabling multifactor authentication as a user

The user profile page contains a section labeled “Security & Authentication” where you can enable or disable multifactor authentication. The profile page can be accessed by clicking on your username in the right of the navigation bar.

Note that if multifactor authentication is enabled project-wide, you will need to perform the additional authentication step even if you did not turn it on for your account.

Using multifactor authentication

If multifactor authentication is enabled, every time you log in, you will be prompted to enter an authentication code that will be emailed to you. The code is valid for ten minutes after it is sent. If needed, you can click the “Email a new code” link on the login page to send a new authentication code to your email.

If you check the "Remember this computer" box on the log in screen, Everlaw will remember your computer or tablet for thirty days. During these thirty days, you will not need to re-authenticate when logging in with the same device. This does not work if you disable cookies or clear your cookie history.

As an alternative to email authentication, you can add an authentication device, like a smartphone or tablet. To add an authentication device, click the green plus icon by the authentication device option in the user profile page. A screen will pop up displaying instructions on how to use a mobile authenticator app to scan the QR code. You can use any QR code reader to scan the QR code in the dialog box. If you would like to remove your device, click on the “Delete this device” icon. If you don’t have your device when logging in, you can click the “Email a new code” link on the login page to send an authentication code to your email.

On the user profile page you can also see a list of trusted sessions. You can use this to audit when and where your account was accessed. You can delete your history of trusted sessions by clicking the trashcan icon next to the "trusted sessions" header.

 

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