Standard Fields

To read more about uploading documents on Everlaw, feel free to refer to the articles in our Uploads section.

What are Standard Fields?

Upon upload, Everlaw automatically detects metadata fields that refer to the same underlying concept, and groups them together. For example, all variations of the custodian field (“Custodian”, “Custdn”, “CUST”, etc.) will be grouped into the “Custodian” field. Though this automatic grouping is performed for all fields in the database, particular attention is paid to approximately 40 of the most common metadata fields, determined through an empirical analysis of the types of metadata fields that appear in document sets. These 40 or so fields are referred to as standard fields. The standard fields are listed below:

All Custodians

Date Sent

Original Filename

All Paths

Document Type

Original Path

Application

Encrypted

Other Bates

Attachment IDs

Endorsed Text

Other Custodians

Attachment Names

End Date

Parent ID

Author

End Family

Placeholder

Bcc

Extension

Placeholder Text

Begin Family

Family

Privilege Type

Cc

Family Range

Produced From

Chat Contributors

File Path

Redacted

Confidentiality

Filename

SHA1 Hash

Custodian

From

Speaker Notes

Dataset

Has OCR

Split From

Date

Hash Value

Start Date

Date Accessed

Hidden Content

Subject

Date Created

In Reply To

Title

Date Modified

Languages

To

Date Printed

MD5 Hash

Track Changes

Date Received

Message ID

Translation Of

Date Saved

Mime Type

 
     

 

Grouped/standard Fields and Searching 

For grouped standard and custom fields, only the group field or standard name will be searchable. Similar to a metadata alias, searching a grouped or standard field will search across all the fields grouped under that particular field name. This makes it much easier to search across documents with synonymous fields.

 

Seeing original fields in the review window

While looking at the metadata panel in the review window, you can see the original field name by hovering above the value for any displayed metadata field. For example, in the image below, the standard “Date Created” field has replaced the original field name, “Created”.

 

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