To read more about uploading documents on Everlaw, feel free to refer to the articles in our Uploads section.
What are Standard Fields?
Upon upload, Everlaw automatically detects metadata fields that refer to the same underlying concept, and groups them together. For example, all variations of the custodian field (“Custodian”, “Custdn”, “CUST”, etc.) will be grouped into the “Custodian” field. Though this automatic grouping is performed for all fields in the database, particular attention is paid to approximately 40 of the most common metadata fields, determined through an empirical analysis of the types of metadata fields that appear in document sets. These 50 or so fields are referred to as standard fields. The standard fields are listed below:
|All Custodians||Date Saved||Mime Type|
|All Paths||Date Sent||Original Filename|
|Application||Document Type||Original Path|
|Attachment IDs||Encrypted||Other Bates|
|Attachment Names||Endorsed Text||Other Custodians|
|Author||End Date||Parent ID|
|Begin Family||Extension||Privilege Type|
|Chat Contributors||File Range||Redacted|
|Confidentiality||File Path||SHA1 Hash|
|Data Type||Has OCR||Start Date|
|Date Accessed||Hidden Content||Ticket No|
|Date Created||In Reply To||Title|
|Date Printed||MD5 Hash||Track Changes|
|Date Received||Message ID||Translation Of|
Grouped/standard Fields and Searching
For grouped standard and custom fields, only the group field or standard name will be searchable. Similar to a metadata alias, searching a grouped or standard field will search across all the fields grouped under that particular field name. This makes it much easier to search across documents with synonymous fields.
Seeing original fields in the review window
While looking at the metadata panel in the review window, you can see the original field name by hovering above the value for any displayed metadata field. For example, in the image below, the standard “Date Created” field has replaced the original field name, “Created”.