User Activity

The User Activity page offers Project Admins a view of all user activity on a project. From here, you can monitor live and historic activity of all users on your project, as well as all administrative activity.

In this article, we'll cover how to navigate the User Activity page.

Requirements

You must be a Project Admin to access the User Activity page.

Access the User Activity page

To view your project's User Activity:

1. Go to Project Management > User Activity.
   
   This opens the Live User Activity page.
2. Select the tab associated with the activity you want to view. There are three options:
   • Live: Displays the activity of any users on your project during the past ten minute
   • Historic: Displays the activity of all users on the project since the project’s creation
   • Admin: Displays all changes to permissions, users, user groups, and categories and codes on the project

View live user activity

To view live activity, go to Project Management > User Activity. Then select Live.

The Live User Activity tab shows the activity of any users on your project during the past ten minutes.

Each user's activity is tracked in an individual card on the page. Each card has a colored band at the top, representing their current active status, as follows:

• Currently active (green)
• Inactive for 2 minutes (yellow)
• Inactive for 5 minutes (red)

A user's activity includes, for example:

• Documents the user has opened
• Review work they have applied (e.g. codes, notes)
• Searches they have run
• Any changes they've made to project permissions (Admins only)
• Project user management (i.e. user added, user removed, invitation added, invitation resent) (Admins only)

This tab does not track actions that affect multiple documents at once (e.g. batch actions, exports, productions). These actions are tracked in the Historic User Activity tab, which will be discussed in the next section.

You can also look at the live user activity organized by user group. To do so, select the desired group from the User Group dropdown.

View historic user activity

To view historic activity, go to Project Management > User Activity. Then select Historic.

The Historic User Activity tab displays the activity of all users on the project since the project’s creation. This includes, for example:

• Batch actions
• Exports/downloads
• Deletions
• Uploads/processing tasks
• Production actions
• Storybuilder actions
• Searches
• Review work
• Actions on assignments
• Changes to project permissions
• Project user management (i.e. user added, user removed, invitation added, invitation resent) (Admins only)

Actions taken on homepage folders, such as creating and deleting them, are not tracked in user activity.

If a user is removed from the project, their historic user activity remains on the project.

To view historic user activity, select relevant users from the User the dropdown. Selecting multiple users increases loading time.

You can also:

• Filter events further by applying a date range or selecting a category of actions that you would like to view.
  You will see the 1000 most recent actions that match your applied filters.
• Condense the individual documents events in a batch action into a single batch event by deselecting the Individual doc actions checkbox.

View administrative activity

To view live activity, go to Project Management > User Activity. Then select Admin.

The Administrative Activity tab displays all changes to permissions, users, user groups, categories and codes, and records new and deleted uploads on the project.

To view more information about the batch export and deletion tasks — such as who initiated the task, start time, completion time, and task duration — select See details at the end of the entry.

You can also select a date range for displaying the project’s administrative activity, and you can export the project’s full administrative activity.

Export historic user activity

To export user activity on the project to a CSV:

1. Project Management > User Activity.
2. Select Historic to view the Historic User Activity page.
3. Apply any filters your would like to apply. Exports are configured based on your applied filters.
4. Select Export.