Refreshing and refining respectively allow you to update your results table to include the latest document hits, and edit the parameters of an existing search without needing to start from scratch. The refresh and refine icons are located in the results table toolbar:
Refreshing a review will update your current review with any changes you or other reviewers might have performed under your search parameters.
Any set of documents accessed outside of a search card is automatically refreshed each time it is accessed. For example, every time you access a binder, the results table will show all documents that are currently part of the binder, regardless of what the results table looked like when you last opened the binder. Additionally, Data Visualizer always looks at refreshed data.
As a convenience to reviewers, the review table does not update without your permission; this prevents documents from being added or removed from a review without you knowing. When documents have been added or removed from your result set, a green star will appear under the refresh icon. If you hover over the icon, a notification will appear to provide you information about new documents.
Documents added to a binder, given a rating, or had a code changed by any user will be updated when the refresh icon is clicked.
If you create a search that references a prior search, your new search will display the prior search’s newest results, even if the results table for the prior search itself has not been refreshed. Refreshing the prior search later on, however, will not automatically refresh the newer search, and vice versa.
For example, let's say you create a search, Search 2, that references a prior search, Search 1. You last refreshed the results table for Search 1 three weeks ago. Search 2 will incorporate Search 1's latest results, even though you did not directly refresh Search 1's results table. If, however, two weeks later, you decide to refresh the results table for Search 2, it will not automatically refresh the results table for Search 1.
Additionally, if you share a search card with another user and then subsequently refresh the search, the recipient will see the results of the search at the time of sharing. In other words, shared searches must also be manually refreshed by the recipient.
If you want to make changes to your query, but do not want to start over from scratch, click the refine icon. This will bring you back to the search page with the query builder already populated with the correct search terms. From there, you can make any modifications you want.