Table of Contents
Viewing media files
If the native file for your document is an audio or video file, you can play it in your browser using the media viewer. To access the media viewer, click on the "Media" button in the top right corner of the window, or use the keyboard shortcut combination of 'v' then 'n'. Please note that only the first eight hours of playback for a document are available in the browser. To view the full media file for any document over 8 hours in length, please download it and play it on your computer.
When you open the media viewer, the native media file will start to load and you should see a set of playback controls - play/pause button, playback time slider, volume controls, etc. The original native filename is also displayed, along with a link to download the native file.
Only the first eight hours of content for each file is available to view/play in the browser. If the original native file is longer than eight hours, the first eight hours will be available for playback, and a message will be displayed indicating that the browser playback is clipped. In this case, you can download the native file to play the entire content. If there are any errors downloading or playing the native file, an error message will be displayed instead of the media player. If this happens, you can always download the native and open it on your computer.
Voice transcription for media files
When media files are uploaded onto Everlaw, they are automatically transcribed during processing. The processing speed of transcription is variable, but generally the time to transcribe a file is about half the length of the audio file. For example, one hour of audio will transcribe in roughly half an hour. The sampling rate and audio quality will not impact the processing rate of transcription. It may affect the overall quality of the output of the transcription itself.
For native uploads, once the progress bar is complete, the transcript will be available. For processed data uploads, transcription happens asynchronously in the background. You can open the document to check if transcription has completed.
Once processed, the transcript will be stored as the document’s text. You will be able to view the transcript by clicking on the text view of the document in the review window. To aid your review of the transcript, you can click on the text wrap icon to force text wrapping, no matter the size of your window. The transcript is also searchable, and you can use hit highlights on it.
Additionally, you can follow along with a synchronized version of the transcript in the document’s native view. When you review a media file with extractable voice audio in the native view, a sidebar with a transcript will appear on the right side of the review window. The transcript is broken into time segments. If the file is played, the transcript will scroll automatically in order to follow along with the audio.
You can navigate to a particular time segment in the audio by clicking on the vertical bar on the left-hand side of the segment. This will change the audio’s place to the time segment that you have selected. You can also manually scroll through the transcript as the file is playing, without changing the place of the audio. If you do this, you can move back to the audio’s current place by pressing the blue Sync button in the upper right of the transcript.
You can also create notes for media files that contain embedded time stamps. These notes will include anchors to any point in the file that you specify. For example, clicking on “2:18” in the note below will direct you to minute 2:18 in the file and moves you to minute 2:18 in the file’s transcript.
Notes can be created on a document-wide level from the notes icon or Annotations tab. You can also create notes with anchor links to certain time segments directly from the synchronized transcript. To do this, click on the “New Note” text to the right of the time segment you wish to create an anchored note for.
You can access notes with anchor links from the review window by clicking on the notes icon or Annotations tab. Alternately, if you have multiple notes for a file, you can access anchor links by clicking “Read more” on the Notes field in a results table.
Importantly, note that the transcription tool software is optimized for conversational speech, like a phone call or meeting. Media files that fit this profile will have higher-quality transcriptions.
Producing media files
When producing media files, you have the option to include or exclude audio transcription from the production. This can be done by checking or unchecking the “Include transcription text from media files” box on the Redactions, Natives, and Text stage of the production wizard.
If you choose to include transcription, text versions of your media files will be included in a subfolder of the production’s ZIP folder. Text files will not be produced for privileged media files that are withheld from production, regardless of whether or not the inclusion box is checked.