List of Search Terms and Their Definitions

Logical

AND

The logical AND operator
OR

The logical OR operator

NOT

The logical NOT (negation) operator

Document

CONTENTS

Searches across the textual (ocr'd) contents of the documents

BATES/CONTROL 

Searches across the Bates/control numbering of the documents

TYPE

Searches for documents by their abstracted type (ex. email, spreadsheet)

HAS FORMAT

Searches for documents by whether or not a particular format type exists for the document in the database. Please note that this is distinct from the Type search term: it solely refers to whether the selected format is available within the platform. A document could have Type PDF as per the loadfile used to import its metadata but be produced in TIFF without accompanying PDF, so it would not show up in a search for HAS FORMAT: PDF.

NUM PAGES

Searches for documents by the number of pages, or a page range

BILLABLE SIZE

Searches for documents by their billable size in the database (KB, MB, GB)

LANGUAGE

Searches for documents by foreign language content, if any

PRODUCED

Searches for documents based on their production status

UPLOADED

Searches for documents that were uploaded to Everlaw, including native, processed, and produced data. Searches for documents based on upload date, as well as upload and processing flags

FILE PATH

Allows you to explore file directories by sequentially specifying custodians, datasets, and additional subdirectories

PROJECT

Searches against documents of other partial projects within the database.

Review

RATED

Searches for documents by any hot, warm, cold designation applied during review

CODED

Searches for documents by any coding designation applied during review

BINDER

Searches for documents by whether or not they exist in a particular binder

VIEWED

Searches for documents by whether or not they have been viewed by particular people

ASSIGNED

Searches for documents by whether or not they are in particular assignments and/or who they are assigned to

PREDICTED

Searches for documents by their predicted relevance to a given prediction coding model

NOTES

Searches for documents by the content, author, and/or creation time of any notes applied to them

SEARCH TERM REPORT

Searches for documents that are results of a search term report. This search will always match the the set of results of the STR in its current state. The 'family members' option will only appear if the STR has included family members. Using this search term will not refresh your search term report.

STORYBUILDER

Searches for documents by whether or not they are in a particular Story, Deposition, or Draft

REDACTIONS

Searches for presence of redactions applied on documents, as well as redaction stamp content. Can search by who applied the stamp and at what time. (Note: this term does not search for redacted documents in an upload production, only for documents on which your reviewers have applied redactions for the purpose of production)

PRIOR SEARCH

Allows you to search against prior searches that you have conducted on the Everlaw platform

HAS ACCESS

[Project administrators only] Allows you to search against documents that users and user groups can access. Documents accessible by Access via assignment will only be returned when searching against a specific user.

Smart Terms

Smart Terms are search terms automatically created by Everlaw to assist users in searching data. They are denoted with a lightning bolt icon and will contain an explanation of their function. These terms exist only in Search and are not available on the results table or in the review window.

PARTIES Searches across the To, From, Cc, and Bcc fields simultaneously.
RECIPIENTS Searches across the To, Cc, and Bcc fields simultaneously.

 

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