Users with Delete permissions in database settings can delete documents from the database. This article covers the consequences of deletion, how to delete documents, and suggestions for when you might want to delete documents.
- Overview
- Deleting documents from the results table
- Deleting documents by upload
- Deleting documents by production
- Timing your document deletion
Overview
Choosing to delete documents will permanently and immediately remove them from the Everlaw database. This means the documents will be removed from all projects that contain them, even if you are not a member of those particular projects. Document deletion cannot be undone.
All work product and analytics associated with those documents will be lost in addition to the documents themselves. If you incorrectly delete documents, the only way to restore them on the platform is by re-uploading them, and there will be no review work associated with them anymore. If you intend to remove documents from a partial project, please review this section of our help article on projects.
Deleting documents from the results table
To delete from a results table, select those documents you’d like to delete by using the selector column in the left side of the table. By default, all documents in the table are selected.
Then, click on the Batch icon and click Delete from database.
This will prompt a dialog asking you to confirm the deletion. Choosing to delete documents will permanently and immediately remove them from Everlaw.
Additionally, documents will be removed from all other projects on the database that contain them, even if you are not a member of those particular projects. Document deletion cannot be undone and all associated review work will be deleted permanently. The dialog will describe the documents and work product that will be deleted. It will also suggest that you add to or remove from project, in case you prefer to do that over deleting all documents from the database.
If you continue, you will then be asked to type in a reason for permanent and immediate deletion. If you're sure you want to delete, then click the red Delete button.
Deleting documents by upload
If you have both Upload and Delete permissions in database settings, you can delete an entire dataset from the Uploads page. Go to the Uploads card, representing the dataset you wish to delete, and click the three-dot menu. Select "Delete from Database," and you will be prompted to confirm deletion. The confirmation dialog will describe the documents and work product that will be deleted. Document deletion cannot be undone and all associated review work will be deleted permanently. Note that unlike deleting documents from the results table, you cannot choose which documents in that set to delete; you will be deleting all documents in that dataset.
Deleting documents by production
If you have both Admin permissions for productions and Delete permissions in database settings, you can delete produced documents from the Productions page. Go to the Production card, representing the produced documents you wish to delete, and click the three-dot menu. Select "Delete Production," and you will be prompted to confirm deletion. Note that unlike deleting documents from the results table, you cannot choose which documents in that set to delete; you will be deleting all documents in that dataset.
Timing your document deletion
You may want to delete documents to reduce data size. We recommend that you begin archiving your data two weeks before the end of the billing period, which is end-of-month at midnight UTC. Export speed is roughly 1.5 million docs a day and deletion speed is roughly 1 million docs a day. Please account for download speeds to your local machine as well, or contact Everlaw Support for a managed export.
If you start deleting documents in a given month and the deletion completes after the end of the month, part of the documents deleted will account for billable data size at the start of the new billing period before the deletion completes. If this happens, a platform message and email will be sent to you notifying you how much total data was deleted and how much was deleted after the end of the previous billing period.
Learn more about billing and pricing in our FAQ.
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