Metadata

The metadata for a document is viewable in the metadata panel of the review window. If you do not already have the metadata tab included, you can add it to your full screen review window. Once you’ve added it as a tab, you can click the expand icon to expand the metadata tab to the full length and width of your panel.

 

Understanding Metadata

You have the option to view different metadata versions in the review window by clicking the caret icon next to to the Metadata header. First, let’s take a step back to understand the available metadata versions.

Everlaw metadata: Everlaw metadata is interpreted or parsed from original or loadfile metadata. For example, dates will be normalized to a single format and timezone. As another example, let’s say you have a non-native upload that includes a loadfile with a field called “CSTDN”. Upon upload to Everlaw, the field will be renamed to the Everlaw metadata field, Custodian. Everlaw also includes alias fields and user-editable fields (read this article for more information about how to make Everlaw metadata editable). By default, all documents will display Everlaw metadata only.

Loadfile metadata: This is metadata from a document loadfile of produced or processed (non-native) documents. Loadfile metadata shows metadata exactly as it was conveyed in the loadfile used during uploading.

Original metadata: This displays metadata as it was extracted directly from the documents during processing.

You also reference metadata definitions by clicking the blue information (“i”) icon in the toggle menu.

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View Metadata

In the metadata panel, you can view different versions of metadata side-by-side. To do so, click the caret next to the metadata type header. The metadata versions available to view are dependent on document type.

If you are viewing a native document (# control number), you can view Everlaw and/or Original metadata. Original metadata shows metadata as it was extracted directly from the documents during processing. Click Both to view both metadata types in a stacked view in your panel.

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If you are viewing a processed document (Bates numbered or with a loadfile, and not produced within Everlaw) or a produced document, you can view Everlaw and/or Loadfile metadata. Loadfile metadata shows metadata exactly as it was conveyed in the loadfile used during uploading. Click Both to view both metadata types in a stacked view in your panel.

processed_metadata.png

If you have chosen to display Everlaw metadata, you can see the original name of that field, or the underlying fields in an alias, by hovering over the field value.

 

Edit metadata (via user editable fields)

User editable fields are a type of Everlaw metadata field and can be distinguished by the pencil icon next to the field value in the metadata panel. By default, empty user editable fields are hidden from view. To view and edit empty user editable fields, click the Metadata tab (or press “m” on your keyboard). Then click Edit Layout at the bottom of the full screen panel. Then, click the gear icon next to the metadata tab, turning it from grey to blue. In the left side panel, click the checkbox that says “show empty user fields." Exit the panel by clicking Back to Tab Layout then Done Editing at the top of the panel, or toggling Edit Layout at the bottom.

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Now that you can see the empty user editable fields, you can edit them by clicking the appropriate pencil icon. Make your edits, press enter or click save. Remember, you cannot edit values for Loadfile or Original metadata, only Everlaw metadata.

 

Finding Other Documents with the Same Metadata Field Value

If you would like to find other documents that share the same metadata values with the current document, click on the desired metadata field value and every document with the same value for that metadata field will appear in the review table.

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Pinning Important Metadata Fields

You can pin Everlaw metadata fields, which allows you to control the position of the fields in the panel. This is especially useful if you want to consistently see the same set of fields in the collapsed panel view, saving you from having to expand the panel each time. To pin fields, click Edit Layout, then click the gear icon for the Metadata tab, turning it from grey to blue. You can view all available metadata in your project in the left side of the panel. Click the pin icon to pin a field. Pinned fields will be moved to the top of the panel. Among the pinned fields, you can drag-and-drop to rearrange the order. Metadata field positions are saved per user, so you can set up your metadata exactly as you like without affecting others on your team. When you’re done, click Back to Tab Layout then Done Editing at the top of the panel, or toggle Edit Layout at the bottom.

pin_uef.gif

 

[Classic Review Window] Navigating and Undocking the Metadata Panel

The metadata panel in the classic review window is found below the toolbar in the review window.  The metadata panel exists in two states: collapsed and expanded. In its collapsed state, the panel only displays a subset of the available fields. To expand the panel to show Everlaw metadata, either click on the panel or press “m” on your keyboard. Pinned fields will appear in order in the collapsed state.

If you are using the classic review window and you want to keep an expanded metadata panel open at all times during review, you can pop out the panel by clicking on the undock icon in the far right. The new movable panel can be repositioned and resized, and it will remain undocked as you navigate through documents. Click the “x” in the upper right to close the undocked panel.

 

 

Things to note about metadata versions (Everlaw, Loadfile, Original) on Everlaw

You can only view Everlaw metadata in the results table. As you update user values for Everlaw metadata in the review window, your values in the results table will be immediately updated. This means that if you produce a document with loadfile metadata, that loadfile metadata will not be displayable in the results table. You must open the document to view that metadata. You can learn more about the results table in this article. Below is a chart that shows the metadata that can be shown for each document type and location:

 

  Review Window Results Table
Native documents Everlaw, Original metadata Everlaw metadata
Processed and produced documents Everlaw, Loadfile metadata Everlaw metadata

 

You can only search for Everlaw metadata in the search page. Loadfile and Original metadata fields are not searchable

 


 

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