Standard Format for Processed Data

The required format for processed uploads is relatively inflexible, so make sure that your documents conform to this standard before uploading into Everlaw. Please note that if you are an organization administrator uploading documents directly, you will need to provide a loadfile. Otherwise, if you are uploading processed documents to the individual project pages, PDFs without a loadfile can be uploaded as long as they meet the requirements below. 

Loadfile Requirements

Each line in the loadfile represents exactly one document.

  • The document’s name matches exactly the name of the entry in the loadfile (e.g., ABCD00002.pdf if the document in the loadfile says ABCD00002). This must be true down to the number of zeros and the presence or absence of a separator character, such as an underscore (e.g., ABCD00003_001 must be the name of both the PDF and the loadfile entry).
    • Please note that this requirement for identical names holds for both text and image files. For uploading native files, a native path must be provided.
    • The filename of the native does not need to be identical to the name of the text/image file as long as it exactly matches the value in the native path. Everlaw does not use text or image path values.
      • Please note that a full path to the native file isn’t necessary, but each native needs a unique filename or some path portion that is unique. For example, “file.xls” is an acceptable native path entry if there are no other files with that exact name.
  • There is a consistent separator character between columns in the loadfile.

Accepted formats include .DAT, .TXT, and .CSV, but other formats may be acceptable as long as there are consistent and accepted quote characters.

PDFs without a loadfile

PDFs without a load file must be named with a Bates prefix and a number. Everlaw support will upload those documents, using their filenames as their Bates number (as with any upload). A document's Bates stamp will not influence the name of the document on the platform, so make sure the documents are named properly before uploading.


Image and text

In terms of images, Everlaw’s processed data uploader supports TIFF (both single- and multi-page), PNG, and JPEG or multi-page PDFs. Page-separated PDFs are not accepted. For text files, the uploader supports .TXT files but not .RTF files.

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