Everlaw supports batch translation and storage of non-English language translations for organizations using Everlaw Translation. This feature allows you to:
- Bulk translate non-English documents
- Search documents based on their stored translated text
- Create translations from the results table or the review window
- Export translations
This feature is an Everlaw AI add-on to our standard ad hoc translation functionality. It requires Everlaw AI credits and must be enabled by a Project Admin.
In this article we’ll show you how to translate documents, switch between translated and non-translated text, search for documents by language, and export translations.
Requirements
To use this feature:
- It must be enabled on your project
- You must be granted Create stored translations permissions on the project
Batch translate from the results table
To translate one or more documents from the results table:
- Open a results table containing the relevant document(s).
- Using the table rows’ checkboxes, select all documents that you want to translate.
- Select Batch > Translate and store translations.
This opens the Batch translate and store translations dialog, which identifies the number of selected documents with non-English language detected, as well as the number of credits needed for the action.Important
Any document exceeding 500,000 non-English characters will be skipped.
- To initiate the translation, select Translate and store.
Translate from the review window
To translate a document open in the review window:
- Open the review window’s Language tab.
If this tab is not already visible, you can visit Full Screen Review Window Customization – Add and remove tabs to learn how to add it. - To perform the translation, select Store. This immediately triggers the translation. The review window will update to show the translated text view.
Note
The number beside the Store button represents the number of credits that will be used.
Switch between translated and non-translated text in the review window
Documents with stored translations can be identified in the review window by the translated view button in the toolbar. Select this button to switch between the translated and non-translated version of the text.
A banner at the top of the page identifies when the machine-translated text is being shown.
Keep in mind:
- The translated view does not support the use of review tools. This must be done in the document’s native language view.
- Hit highlighting works on translated text, but hits do not transfer over to the original non-English text and vice versa.
Example: If you search for the word “law” in the translated text view and “law” was present, it would get highlighted; however, in the original Spanish text, since “law” is written as “ley”, it will not get highlighted. In order to hit “ley”, you must do another search for that exact word.
Search for non-English language documents
Using the Language search term, users can search across files by any language present in the document set or by “any non-English language”. This will include all documents with non-English language text. Choosing to include documents with stored translations is optional.
To search by language:
- Select the Language search term.
- Select the language(s) you want to search for, or to search for all files containing non-English language, select any non-English language.
- [Optional] To include documents with stored translated text, select Has stored translations.
Exclude translations from content searches
If a project contains stored translations, you may choose to exclude the translated text when using the Content search term. To do this, select Do not search on translated text.
Batch export translations
Stored translations can optionally be exported to ZIP as text files from the results table. To choose this option, select Export > ZIP to open the Export documents dialog. Then in the Select files to export field, select Text files > Include translated versions of documents as text files.
Export translations from the review window
To export translated text from the review window, select the more download options button, located in the review window’s toolbar. Then select Translated text.