Preparing Native Data for Upload

Preparing your native data for upload will make ingestion smooth and easy. Here are some helpful tips for preparing native data for upload to Everlaw:

 

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Compress your documents

In order to upload documents properly, they must be compressed into a Zip file. If you are uploading a large folder, or a top-level folder that contains many subfolders, you can use a program like 7zip or iZip to compress the top-level folder before uploading. The uploads page will not accept folders.

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Have your files’ passwords handy

If any of your files or folders are password-protected, make sure that you know the password(s), as you will need to provide them during the upload process. Inaccessible files and folders will not be processed or uploaded into the platform. Please note that password-protected spreadsheets will not be viewable in the native spreadsheet viewer, though their text will be extracted.

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Organize your files by custodian

Because you can specify custodians for your files during the upload process, it can be helpful to organize your data by custodian. If all of the data in an upload came from a single custodian, you don’t need to do anything aside from compressing the files. If documents in your upload belong to multiple custodians, there are a couple extra steps you should take before uploading your data. Following these steps will greatly simplify the process of assigning custodians upon upload. If you plan to upload data that belongs to multiple custodians, please reference this article.

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Organize files without a specified time zone

During upload, you can specify a time zone for documents without specified time zones in their metadata (documents with a time zone in their metadata will not be changed). However, the time zone you specify will apply to all documents without specified time zones in the upload. Therefore, if you want to propagate different time zones to documents that do not have a time zone specified, you should break up your upload in multiple uploads.

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Preparing split archives for upload

If you are uploading a forensic image archive that is split up into several parts (e.g. parts example.E01, example.E02, and example.E03), there are special preparations to undertake to make sure that our system can handle them correctly.

First, files in a split archive must be uploaded together in a single container (zip, tar, etc). Second, inside this archive you should have all the parts for the archive, and nothing else aside from summary/information files generated by the software that produced the E01/L01 file. No other types of files, like PDFs or emails, should be included.

All the files in the container should be in a single directory. Here are examples of good and bad container files and their contents:

Good:

archive.zip

  - folder1/folder2/part.E01

  - folder1/folder2/part.E02

  - folder1/folder2/part.E01_summary.txt

Bad (not all in same directory):

archive.zip

  - folder1/part.E01

  - folder1/part.E02

  - folder2/part.E03

Bad (not all in same directory):

archive.zip

  - part.E01

  - part.E02

  - folder1/summary.txt

Bad (lots of extra files):

- part.E01

- part.E02

- misc.pst

- file.pst

- random.xyz (or whatever suffix is included)

Please contact Everlaw Support if you have any additional questions about uploading split archives.

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