This article recommends some helpful tips for preparing native data for upload to Everlaw.
Table of Contents
- Compress your documents
- Have your files’ passwords handy
- Upload your decryption keys
- Organize your files by custodian
- Organize files without a specified time zone
- Preparing split archives for upload
Compress your documents
Often, it’s most efficient to upload your documents after they are compressed into a Zip file. If you are uploading a large folder, or a top-level folder that contains many subfolders, you can use a program like 7zip or iZip to compress the top-level folder before uploading. To upload an unzipped folder, drag-and-drop the folder using Google Chrome, Edge, or Firefox. We recommend this method for uploading split archives.
Have your files’ passwords handy
If any of your files or folders are password-protected, make sure that you know the password(s), as you will need to provide them during the upload process. Inaccessible files and folders will not be processed or uploaded into the platform. Please note that password-protected spreadsheets will not be viewable in the native spreadsheet viewer, though their text will be extracted.
Upload your decryption keys
To learn more about uploading decryption keys, visit Advanced Settings for Uploads.
Organize your files by custodian
Because you can specify custodians for your files during the upload process, it can be helpful to organize your data by custodian. If all of the data in an upload came from a single custodian, you don’t need to do anything aside from compressing the files. If documents in your upload belong to multiple custodians, there are a couple extra steps you should take before uploading your data. Following these steps will greatly simplify the process of assigning custodians upon upload. If you plan to upload data that belongs to multiple custodians, please reference this article.
Organize files without a specified time zone
During upload, you can specify a time zone for documents without specified time zones in their metadata (documents with a time zone in their metadata will not be changed). However, the time zone you specify will apply to all documents without specified time zones in the upload. Therefore, if you want to propagate different time zones to documents that do not have a time zone specified, you should break up your upload in multiple uploads.
Preparing split archives for upload
If you are uploading a forensic image archive that is split up into several parts (e.g. parts example.E01, example.E02, and example.E03), there are special preparations to undertake to make sure that our system can handle them correctly:
- Files in a split archive must be uploaded together in a single folder or container (zip, tar, etc).
Everlaw supports split zips created by 7zip, but don't have support for split zips created by WinZip - Everlaw recommends uploading split archives as a folder (only available in Google Chrome, Edge, or Firefox) rather than compressing the split archive together.
- Include only parts for the archive, including the summary/information files generated by the software that produced the E01/L01 files in this folder. Do not include other types of files, like PDFs or emails.
Split archives with formatting errors detected will give warnings after being uploaded.
The following are examples of split archive uploads:
| Good |
folder1 - folder1/part.E01 - folder1/part.E02 - folder1/part.E01_summary.txt archive.zip - folder1/folder2/part.E01 - folder1/folder2/part.E02 - folder1/folder2/part.E01_summary.txt |
| Bad: Not in the same folder |
archive.zip - folder1/part.E01 - folder1/part.E02 - folder2/part.E03 |
| Bad: Not in the same folder |
archive.zip - part.E01 - part.E02 - folder1/summary.txt |
| Bad: Missing archive files |
archive.zip - part.E01 - part.E05 - part.E06 - part.E07 |
| Bad: Loose files without a container |
- part.E01 - part.E02 - part.E03 |
| Bad: Multiple archives with errors, multiple archives in the same folder |
archive.zip - part.E01 - part.E03 - part.E04 - file.L01 - file.L02 - file.L03 - file.L05
|
| Bad: Extra files |
- part.E01 - part.E02 - part.E03 - part.E04 - misc.pst - file.pst - random.xyz |
Please contact Everlaw Support if you have any additional questions about uploading split archives.
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