Preparing Native Data for Upload

Preparing your native data for upload will make ingestion smooth and easy. Here are some helpful tips for preparing native data for upload to Everlaw:

 

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Compress your documents

Often, it’s most efficient to upload your documents after they are compressed into a Zip file. If you are uploading a large folder, or a top-level folder that contains many subfolders, you can use a program like 7zip or iZip to compress the top-level folder before uploading. To upload an unzipped folder, drag-and-drop the folder using Google Chrome. We recommend this method for uploading split archives.

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Have your files’ passwords handy

If any of your files or folders are password-protected, make sure that you know the password(s), as you will need to provide them during the upload process. Inaccessible files and folders will not be processed or uploaded into the platform. Please note that password-protected spreadsheets will not be viewable in the native spreadsheet viewer, though their text will be extracted.

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Upload your decryption keys

You can learn more about uploading decryption keys by reading this article.

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Organize your files by custodian

Because you can specify custodians for your files during the upload process, it can be helpful to organize your data by custodian. If all of the data in an upload came from a single custodian, you don’t need to do anything aside from compressing the files. If documents in your upload belong to multiple custodians, there are a couple extra steps you should take before uploading your data. Following these steps will greatly simplify the process of assigning custodians upon upload. If you plan to upload data that belongs to multiple custodians, please reference this article.

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Organize files without a specified time zone

During upload, you can specify a time zone for documents without specified time zones in their metadata (documents with a time zone in their metadata will not be changed). However, the time zone you specify will apply to all documents without specified time zones in the upload. Therefore, if you want to propagate different time zones to documents that do not have a time zone specified, you should break up your upload in multiple uploads.

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Preparing split archives for upload

If you are uploading a forensic image archive that is split up into several parts (e.g. parts example.E01, example.E02, and example.E03), there are special preparations to undertake to make sure that our system can handle them correctly.

First, files in a split archive must be uploaded together in a single folder or container (zip, tar, etc). Second, Everlaw recommends uploading split archives as a folder (only available in Google Chrome) rather than compressing the split archive togetherThird, inside this folder or container you should have all the parts for the archive, and nothing else aside from summary/information files generated by the software that produced the E01/L01 files. No other types of files, like PDFs or emails, should be included.

Fourth, all the files should be in a single folder. Here are examples of split archive uploads:

Good:

 

 

folder1 (folder uploaded directly using Google Chrome)

  - folder1/part.E01

  - folder1/part.E02

  - folder1/part.E01_summary.txt

archive.zip

  - folder1/folder2/part.E01

  - folder1/folder2/part.E02

  - folder1/folder2/part.E01_summary.txt

Bad (not all in same folder):

archive.zip

  - folder1/part.E01

  - folder1/part.E02

  - folder2/part.E03

Bad (not all in same folder):

archive.zip

  - part.E01

  - part.E02

  - folder1/summary.txt

Bad (lots of extra files):

- part.E01

- part.E02

- misc.pst

- file.pst

- random.xyz 

Please contact Everlaw Support if you have any additional questions about uploading split archives.

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